Archives
Archiving, reading room, lending, long-term preservation and archive search.
Detailed description
BabelBird Enterprise Drive provides a powerful file management module for unified management and archiving of enterprise files. This module is designed to help businesses better organize and retain critical files while ensuring they are secure and accessible.
Main features
- Archivist: Babel allows the super administrator to designate one or more company members as archivists. Archivists are responsible for managing archived documents and archives.
- Archive: Archived files are stored in the root directory of the archive. Archives are corporate libraries of materials used to retain and manage documents over the long term.
- Reading room: Archivists can create a reading room and move files from the root directory of the archive into the reading room. Only then can other company members borrow these documents.
- Borrowing permissions: The reading room can choose different borrowing methods, including public, borrowing required, open to departments only, borrowing within departments only, etc. When borrowing a file, you can set the permission level, such as reading only, copying, downloading, and specify the borrowing time.
- File archiving: Archived files cannot be changed, ensuring the integrity and credibility of the files. This is important for long-term retention of legal and compliance documents.
- Archive search: The archive has an independent search function, and only files in the archive will be searched. Users can quickly find the archive files they need.
- File privacy: Non-public files without borrowing permission will not display preview images to ensure file privacy.
Technical architecture
The Archives Management module uses the following key technologies and modules:
- Archive administrator permissions: Super administrators can designate company members as archive administrators, allowing them to manage archives and reading rooms.
- Reading Room Settings: Archivists can create reading rooms and configure different borrowing permissions and accessibility options.
- Archiving and retention: Once a document is archived, it needs to ensure that its contents cannot be changed. This requires technical measures to protect file integrity.
- Independent search: The archive has an independent search engine for searching files in the archive to ensure that users can quickly find the files they need.
Advantages of file management
The archive management module helps enterprises better manage the archiving and retention of documents. Through archives, reading rooms, and different borrowing permissions, enterprises can ensure that documents are retained long-term, managed in an orderly manner, and can meet compliance and legal requirements. This module can also be used as a knowledge base to help enterprises save important information and knowledge.